Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder.

An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac.

These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! • Choose one or more messages in your folder to archive. • On the ribbon, choose Archive. • As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. First time using the archive?

Click on the root folder named after your archive PST under Mail Folders with the right mouse button. Select New Folder. From the menu. Type the desired folder name. Make sure Mail and Post Items is selected under Folder contains: if you want to archive emails. For archiving other items, choose the appropriate category. Select the folder you wish to archive. In most cases this will be the inbox. Select the date from which you want to archive email. It is best to set the date no less than a month from the present. This will automatically archive all emails older than the date you select.

If you haven't previously set up an archive folder for an email account, you'll get this prompt: Choose one of the following: • Continue. A new folder will appear in your folder list for that email account.

You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!

The archive folder for Gmail is called All Mail. • Choose another folder. Select any of your existing folders for the archive.

Exported Windows files (.pst files) can be used on both Windows and Mac versions of Outlook. Export from Outlook • Open Outlook. • Go to the 'File' tab and select 'Open & Export' > 'Import/Export'.

• Select 'Export to a file' and click 'Next'. • Select 'Outlook Data File (.pst)' and click 'Next'.

• Select the name of the account you want to export. You can only export one account at a time. • Tick the 'Include subfolders' box to make sure everything from your account, including emails, contacts and calendars, is exported. • If you want to export from a particular date range, click 'Filter', then select the 'Advanced' tab and then: set 'Field' to 'Received'.

Select 'Field' > 'All Mail Fields' > 'Received' set 'Condition' to 'between' enter dates in the 'Value' field using the format YYYY/MM/DD. For example, 2018/01/31 to 2018/02/28. • Click the 'Add to List' button, then click 'OK'. • Click 'Next'. • Click 'Browse' to save the.pst file to a location on your computer. Enter a file name, choose a place to save your file and click 'OK'. • Click 'Finish'.

• You will be given the option to add a password to protect your exported file. If you want to use a password, enter it twice and click 'OK'. If not, leave the fields blank and click 'OK'. Import to Outlook • Open Outlook.

• Go to the 'File' tab and select 'Open & Export' > 'Import/Export'. • Select 'Import from another program or file' and click 'Next'. • Select 'Outlook Data File (.pst)' and click 'Next'. • Click 'Browse' and select the file you want to import. Under 'Options', select how you want to handle duplicate entries, then click 'Next'. • If your.pst file is password protected, enter your password and click 'OK'. • Tick the 'Include subfolders' box and select 'Import items into the current folder' and click 'Finish'.

Exported Mac files (.olm files) can only be used on Outlook for Mac. Export from Outlook for Mac • Open Outlook. • Go to the blue 'Tools' tab and click 'Export'.

• Tick which items you want to export and click 'Continue'. • Enter a file name and choose where you want to save the file on your computer. Click 'Save'.

• Click 'Finish' when your file has finished exporting. Import to Outlook for Mac • Open Outlook. • Go to the blue 'Tools' tab and click 'Import'. • Select 'Outlook for Mac archive file (.olm)' and click 'Continue'. If you are importing a Windows file, select 'Outlook Data File (.pst)'. • Locate the file you want to import and click 'Import'.

• Imported items will show up in your navigation pane under the heading 'On My Computer'. Dvd decrypter for mac free. Contacts will be in the 'People' tab, emails in the 'Mail' tab, and calendar items in the 'Calendar' tab.